A project may open one area before another, or send furniture to several properties. “Deliver in two batches” leaves important questions unanswered: which versions go first, where do they go, and what quantity remains after that release?
Keep the total order separate from each delivery instruction
Start with approved item identities and quantities. Add a delivery allocation underneath them rather than copying the full order into every batch. A repeated order attachment can otherwise look like a repeated instruction to supply the whole quantity.
For the two-chair and one-table conversation set, keep complete settings and any additional pieces identifiable. A batch described only as lounge furniture does not tell the supplier which chairs and tables must travel together.
Balance the quantities before asking for dispatch
In a hypothetical order for twenty identical settings, the buyer might request eight for the first destination and twelve for the second. The two allocations equal the ordered twenty. If three of the second group are later moved into the first release, record eleven and nine; do not simply add three to the first group and leave the second unchanged.
| Field | Information needed | Check before release |
|---|---|---|
| Order item | Item identity and approved version | Same reference as the confirmed order |
| Batch quantity | Quantity assigned to this release | All allocations equal the order total |
| Destination | Actual delivery point and receiving contact | Confirmed for this batch, not copied from another site |
| Required event | Requested arrival or dispatch milestone | Meaning and feasibility agreed |
| Open balance | Not yet released and any changed allocation | No duplicate or missing quantity |
Check whether a split changes the proposed supply arrangement
Ask the supplier and logistics provider to review the proposed batches. Separate release dates can require different packing groups, document sets or storage arrangements. Request the resulting scope, timing and costs; do not assume that splitting an existing quotation is automatically included.
If one destination cannot receive its allocation, agree what happens before the goods move. Identify who will confirm the revised destination or holding arrangement. A changed arrival request is not permission to invent an alternative storage location or deliver to an unapproved contact.
Issue a complete replacement for a changed allocation
Keep a revision and acknowledgement for each release instruction. The room schedule can identify where the furniture belongs, while the packing brief defines how its destination group is shown on labels. Mark replaced instructions so they cannot remain active alongside the new one.
After arrival, use the receiving record to distinguish dispatched quantities from quantities actually received and reconciled. For a phased-delivery enquiry, send the overall item schedule, proposed allocations, destinations and requested milestones. Split delivery remains subject to a confirmed project arrangement, not a promise attached to a product page.